For a personal email, it is best to use your name. This way, people you know can quickly identify you. However, whether you should include your name in a business email address depends on the purpose of the email account.
Choosing an email address depends on your goals. Using your name or your company’s name both have advantages. Consider what suits your objective best.
Keep reading to find out how to use your name in your email address.
When to Use Your Name in the Email Address
Most email addresses usually contain the sender’s name for two reasons: to let the recipient know who sent the email and to add a personal touch.
Using your name in the email address implies you’re open to communication. It also indicates professionalism and transparency.
If you’re looking to build relationships or connect with people you know, use your name in your email address. This makes it easier for others to recognize you and helps establish a connection.
If you’re emailing someone unfamiliar and wish to create a personal connection, using your name in the email address can help. This shows you’re a real person, not a faceless entity.
- Personal Touch: Identifies sender, adds personality
- Professionalism: Shows transparency, willingness to communicate
- Connection: Builds relationships, easy identification
When Not to Use Your Name in the Email Address
If you’re using email for business, put your company’s name in the address. This appears more professional and shows credibility to the receiver.
Using your company’s name shows you’re serious about your business and want to be taken seriously. It also builds trust since people will know they’re dealing with a legitimate business.
Using your company’s name in the email address can help prevent spam. Generic addresses are more likely to be flagged, while company-specific addresses are less likely to be caught in spam filters.
For business communication within an organization, use an email address like YourName@company.com.
- Professional: Use company’s name
- Trust: Establish legitimacy
- Spam: Reduce spam risk
Tips for Choosing an Outstanding Personal or Business Email Address
There are a few things to keep in mind when picking an email address:
- Keep it short and sweet: A long email address is hard to remember and even harder to type. Keep it short and sweet so that people can easily remember it.
- Avoid using special characters: Special characters can be confusing and hard to remember. Instead, stick to letters and numbers for the easiest recall.
- Make it unique: Choose an email address that can uniquely identify you. This will help to ensure that people will be able to find you easily.
- Avoid using numbers: Numbers can be hard to remember, and they can also be easily confused. Stick to letters for the best results.
- Avoid using offensive words: Offensive words can be a turn-off for most people in your email address, so it’s best to avoid them.
- Don’t include your birthdate: Adding your birth date to your email not only looks unprofessional but can also be used to steal your identity.
- Don’t include your contact number: Just like your birth date, adding your contact number to your email is a bad idea. This can be used to spam you with marketing calls or even steal your identity.
- Choose a domain wisely: When choosing the domain for your email, make sure it is relevant to your business. This will help to build credibility and trust. However, if it is a personal email, you can use something standard like Gmail.
Keep these tips in mind to choose the perfect email address for you.