Should You Use Your Name In Your Email Address

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For a personal email, it is best to use your name. This way, people you know can quickly identify you. However, whether you should include your name in a business email address depends on the purpose of the email account.

When it comes to email addresses, there are a few different ways to go about it. You can use your name or your company’s name. So which option is the best? Well, that depends on what you’re trying to accomplish.

Keep reading to learn more about using your name in your email address.

When to Use Your Name in the Email Address

Usually, most of the email addresses contain the name of the sender. This is for two reasons; first so that the recipient knows who has sent the email, and second to add a personal touch.

When you use your name in the email address, it gives the impression that you are a person who is willing to communicate. It also shows that you are professional and have nothing to hide.

If you’re trying to build relationships or connect with people you know, then using your name in the email address is probably the way to go. This will allow people to identify who you are easily, and it will help establish a connection.

Additionally, if you are sending an email to someone you don’t know but want to connect with them at a personal level, using your name in the email address can be beneficial. This is because it will show that you are a real person and not just a faceless entity.

When Not to Use Your Name in the Email Address

If you’re using email for business purposes, it’s usually best to use your company’s name in the email address. This looks more professional, and it gives the receiver the impression that the business they are dealing with is credible.

When you use your company’s name, you are serious about your business and that you want to be taken seriously. It also helps build trust, as people will know that they are dealing with a legitimate business.

Additionally, using your company’s name can help to prevent spam. If you use a generic email address, it’s more likely that your email will be flagged as spam. However, if you use your company’s name, it will be less likely to be caught in the spam filter.

If the email address is for business communication between the organization, you can go for an email address like this

Tips for Choosing an Outstanding Personal or Business Email Address

When choosing an email address, there are a few things you should keep in mind. These include:

  • Keep it short and sweet: A long email address is hard to remember and even harder to type. Keep it short and sweet so that people can easily remember it.
  • Avoid using special characters: Special characters can be confusing and hard to remember. Instead, stick to letters and numbers for the easiest recall.
  • Make it unique: Choose an email address that can uniquely identify you. This will help to ensure that people will be able to find you easily.
  • Avoid using numbers: Numbers can be hard to remember, and they can also be easily confused. Stick to letters for the best results.
  • Avoid using offensive words: Offensive words can be a turn-off for most people in your email address, so it’s best to avoid them.
  • Don’t include your birthdate: Adding your birth date to your email not only looks unprofessional but can also be used to steal your identity.
  • Don’t include your contact number: Just like your birth date, adding your contact number to your email is a bad idea. This can be used to spam you with marketing calls or even steal your identity.
  • Choose a domain wisely:  When choosing the domain for your email, make sure it is relevant to your business. This will help to build credibility and trust. However, if it is a personal email,  you can use something standard like Gmail.

With these tips in mind, you should be able to choose an email address that is perfect for you.


In conclusion, using your name in your email address can be beneficial. It can help to build relationships, establish trust, and create rapport. However, there are also some instances where it is better to use your company’s name. These include when connecting to someone as part of an organization.

We hope the above article has been helpful in answering your question. If you have any further questions, please feel free to reach out to us. Thank you for reading!

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