What Is Required When A Scrum Team Says A Product Backlog Item Is Done?

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When a Scrum team declares a Product Backlog Item (PBI) as “done,” it means that the item meets the specific criteria outlined in the Definition of Done and is ready for release or usage. The DoD criteria ensure consistency, quality, and transparency across the Scrum team’s work.

Who makes the Definition of Done?

The Definition of Done (DoD) is created collaboratively by the Scrum Team, which includes the Product Owner, Scrum Master, and Development Team. The team agrees on a shared understanding of what it means for a Product Backlog item to be completed and ensures that it meets the quality standards and acceptance criteria defined by the team. 

Advantages of Meeting the DoD Criteria

The concept of “done” is vital for maintaining high-quality deliverables, consistency, and transparency within the Scrum team. Establishing well-defined DoD criteria offers multiple benefits, such as:

  • Serving as a shared understanding of completion for the entire team, eliminating ambiguities and potential misunderstandings
  • Providing a clear and concise checklist that the team can follow and cross-reference to ensure they are on the right track
  • Enabling accurate progress tracking and efficient resource allocation throughout the development process
  • Ensuring that the final product meets the intended quality standards and satisfies stakeholders’ requirements

It is crucial for the Scrum team to agree on the DoD criteria and review it regularly to guarantee alignment with the project’s objectives and to adapt to any possible changes prompted by project evolution or stakeholder feedback.


The concept of “done” is a cornerstone of the Scrum framework, ensuring consistency, quality, and transparency in the development process. It is essential for Scrum teams to regularly review and refine their DoD criteria, fostering a shared understanding of the requirements to adapt to any changes or improvements needed. By adhering to the DoD, the team can effectively manage their work through the use of Scrum artifacts and fulfill their individual responsibilities, leading to a well-executed and successful project outcome.

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