When it comes to software, there are two main types: SAAS platforms and regular software applications. But what distinguishes these two types from each other?
SAAS platforms are web-based software you access through a browser, requiring no installation, unlike regular software you install on your computer.
Contents
Understanding SAAS vs. Regular Software: Key Takeaways
- Installation: SAAS needs no installation, while regular software requires setup on each device.
- Flexibility: Regular software is highly customizable; SAAS is better for straightforward, cost-effective use.
- Maintenance: SAAS providers handle maintenance; regular software requires user-side management.
- Cost: SAAS often uses a subscription model, while regular software involves one-time license fees per user.
- Data Ownership: Data in SAAS is owned by the provider; users own data in regular software.
I’ll discuss the differences between SAAS platforms and regular software applications. Wondering what sets a SAAS platform apart from typical software? Read on!
Introduction to SAAS
Software as a service (SaaS), also known as Cloud-based software, lets users connect to and use apps online.
SAAS is changing how we use software. Users can now access cloud-based apps online, removing the need for costly hardware and software. The service provider handles everything.
Best of all, with SAAS you pay for only what you use. There’s no need to buy an expensive license for software you might rarely use. SAAS lets your organization start using an app quickly with minimal upfront cost.
Introduction to Regular Software Applications
Regular software applications install directly on a user’s computer. The most common type is an executable file that runs on either a desktop or laptop.
This means you’ll need to install and keep up with the server hardware, operating system, DBMS, network bandwidth, and security components required to support these applications. Ensure everything is up-to-date for optimal performance.
Additionally, you’ll need to buy and install the software license for each user. Lastly, train your users on these applications.
- Installed locally on desktop
- Require server and hardware maintenance
- Purchase and install licenses per user
What Distinguishes a SAAS Platform From Regular Software Applications
Let me now compare SAAS platforms and regular software applications in more detail.
Installation
SAAS platforms don’t need installation. Just sign up and start using the app. Regular software needs installation.
This means you’ll need to handle server hardware, operating systems, DBMS, network bandwidth, and security components to support these applications.
Customizability
SAAS platforms lack the flexibility of regular software applications. Regular software can be customized to meet your business needs.
For example, if you want an ERP application with special features for your manufacturing process, you’ll need a standard software application. Most SAAS platforms don’t offer these features.
If you want a simple CRM with no need for customization, using a SAAS platform is your best option. These applications are easy-to-use and cost-effective.
- Less flexible than regular software
- Regular apps allow custom features
- SAAS: best for simple, cost-effective needs
Maintenance
Maintaining regular software applications demands more work than a SaaS platform. You’ll need to handle server hardware, the operating system, DBMS, network bandwidth, and security.
This can be a challenging task for small businesses with limited resources. SAAS platforms handle all maintenance, so I don’t have to worry about it.
- Effort: More for regular software
- Components: Server, OS, DBMS, security
- SAAS: Maintained by provider
Cost
SAAS platforms are typically more affordable than regular software due to their monthly subscription model. Regular software demands purchasing a license for each user, which can become costly with many users in an organization.
However, software application prices are dropping as more companies move to the cloud.
| Aspect | SAAS Platforms | Regular Software Applications |
|---|---|---|
| Cost | Cheaper | More expensive |
| Pricing Model | Monthly subscription | License purchase |
| Trend | N/A | Prices dropping |
| Suitability | Many users | Fewer users |
Functionality
SAAS platforms often lack some features of regular software, but this is changing. Many SAAS companies are now enhancing their platforms. For instance, Salesforce recently integrated Einstein AI, allowing users to incorporate AI into their business processes.
Most regular software applications provide a wide range of features that SAAS platforms don’t.
Architecture
SAAS platforms use a multi-tenant architecture, so all users share the same application instance and database. Regular software applications use single-tenant architecture, giving each user their own server hardware, operating system, and database management system (DBMS).
This makes standard software applications pricier to operate as you have to buy and install a software license for each user.
- Multi-tenant architecture for SAAS
- Single-tenant architecture for regular software
- Regular software is more expensive
Data Ownership
With a SAAS platform, you don’t own the data stored in the application or database. The service provider controls this data and can access it anytime without your consent. Businesses storing sensitive data on such platforms should be highly concerned.
Regular software applications let you own your data and access it anytime without needing the provider’s permission. This is crucial for businesses that must keep their data secure.
- Provider owns SAAS data
- User owns regular app data
- Access without consent in SAAS
Scalability
SAAS platforms aren’t as scalable as regular software. They usually support a fixed number of users. As your business grows, you’ll need more licenses, which can be costly.
Regular software applications are scalable, supporting an unlimited number of users with no extra cost. They’re ideal for businesses that frequently add new users.
- Scalability: SAAS less scalable
- Cost: Regular software no extra cost
- Licenses needed for SAAS growth
Security and Privacy
Regular software applications use a single-tenant architecture. Each user has their own server hardware, operating system, and database management system (DBMS). This setup is more vulnerable to hackers since breaching one server gives them access to all data.
SAAS platforms face a higher risk of data breaches because of their multi-tenant architecture. Users share the same application instance and database, making it easier for hackers to access if they have the know-how.
A data breach can result from human error, like leaving the database open without password protection or allowing unauthorized individuals into areas with computers storing sensitive information.
- Single-tenant architecture
- Multi-tenant risks
- Human error
Examples
Here are some examples of SAAS platforms:
Salesforce: A powerful CRM software that aids businesses in managing their sales and marketing. It’s an essential tool for streamlining customer interactions.
Dropbox: A cloud service for storing and syncing files, letting you save and access them online anytime, anywhere.
ZenDesk: A cloud-based customer service tool that helps businesses handle their support operations efficiently.
Examples of common software applications include:
Microsoft Office: a set of desktop apps including Word, Excel, PowerPoint, and Access.
QuickBooks: accounting software small businesses use to manage finances.
Photoshop: A photo-editing software that lets you edit and create images.